LIMITATIONS OF ORAL COMMUNICATION

Oral communication has many advantages but oral communication is not always the best approach. It suffers from the following dis advantages.


1. NO EVIDENCE - There is no documentary proof of oral communication and as such the impact of oral communication is purely temporary.


2. NOT SUITABLE IN CERTAIN CASES - When the message to be delivered is too lengthy or complex, oral communication may not be suitable.




3. EXPENSIVE AND TIME CONSUMING - The biggest drawback of personal contact is the difficulty in arranging the communicators. When the people who meet are separated by longer distance  personal contact is expensive and time consuming.




4. NOT APPROPRIATE WHEN THE MATTER IS CONTROVERSIAL - A personal contact might also be unproductive if the contact antagonize one or more of th participants. If the personalities or subject is likely to make someone angry or defensive, then less confrontational forms of communication might be better.




5. SERIOUS DELIBERATION IS NOT POSSIBLE - Serious thought is not possible on the subject  because the receiver has to take an immediate derision in response to the  communication received.




6. MORE PRONE TO PHYSICAL NOISE - An oral message is more probability of getting distorted because of physical noise like inaudibility of speech, somebody interfering in between and likewise.

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ADVANTAGES OF ORAL COMMUNICATION

1. SPEED - Once you make contact with your audience, there is no time lag between the transmission and reception of message. This is especially valuable when time is of essence; if you need to have the funds in an account released now, putting your request is a letter or memo won't be much help.


2. SPEAKER IS ABLE TO GET THE PERSONAL ATTENTION - You may spend hours drafting  a memo, letter or report only to have recipient scan it superficially or not read at all. In a personnel contact, however, you have much more command over the receiver's attention.


3. IT ALLOWS INSTANTANEOUS FEEDBACK - When you speak directly to one or more listeners, you can respond to questions as soon as they arise. You can rephrase or elaborate when your listeners seems confused and you can speed up if details are not necessary. You can revise quickly if you see you have used the wrong word and offended or confused your audience.


4. PERSONAL QUALITY - When a personal meeting goes well, the relationship that communicators develop can help solve the problems that might have been more difficult when handled at a distance. personal meetings are especially important is some cultures, where failure to visit someone in person is an insult.


5. CONFIDENTIALITY - Since oral communication does not create any record that can be seen by the persons for whom they are not intended, it helps in maintaining confidentiality of the matters.


6. SUPPLEMENTED BY NON VERBAL CLUE - The person receiving oral communication ca combine it with the expressions of non-verbal clues around the speaker, the message can be better understood.

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ORAL COMMUNICATION

Oral communication is the communication by utilizing words, i.e Speaking. Speaking is the fastest, most direct type of communication. Every time we speak, our voice reveals our gender, age, geographic background and level of education, native birth emotional state and our relation with the person spoken to.All these clues are contained in even small fragments of speech and other people can readour voices with remarkable accuracy. when we speak we encode important information about ourself. when we listen to others we can decode important information about them.

Oral communication comes in many forms in an organization. It includes formal staff meetings, planned conferences and mass meetings. Here voice and delivery are important. Informal talks are suitable day-to-day liaision, directions, exchange or information, progress reviews and the maintenance of interpersonal relations. Telephone calls are used for quick checkup and for imparting or receiving information.

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VERBAL COMMUNICATION

The term 'Verbal denotes the use of words. i.e speaking or written - we call it verbal communication. The thoughts in words can be conveyed in the following ways


1. ORAL COMMUNICATION


2. WRITTEN COMMUNICATION

TYPES OF COMMUNICATION - INTRO

One of the way of communication is by using words either speech or written. Another is using the expressions other than words, like gestures postures, body language etc. A third mood of communication is circumstantial communication, that is, the people communicating make no deliberate effort, the message is conveyed by the way the thinks are. For example, the elaborate decor of one's office room conveys that he is holding a high position in the organization. we divide the discussion into two categories: 
Verbal Communication
            &
Non-Verbal Communication.